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Estrella Mountain Community College
PHI THETA KAPPA
Beta Alpha Xi Chapter Constitution
Preamble
We agree to dedicate ourselves to the pursuit of academic excellence, to the development of leadership skills, and to the goals of college and community service. Membership in the Beta Alpha Xi chapter of Phi Theta Kappa shall be considered a privilege extended only to those who demonstrate a concern for honor, intellectual growth, and service to others. We recognize the virtue of lifelong learning, the need for the open exchange of ideas, and the responsibility which comes with education in a free society. We support the vision of Estrella Mountain Community College which stresses a commitment to building a better community one life at a time.
Article I. Name of Chapter
The name of this chapter of Phi Theta Kappa shall be Beta Alpha Xi.
Article II. Purpose
The purpose of Beta Alpha Xi chapter of Phi Theta Kappa at Estrella Mountain Community College shall be the recognition and promotion of scholarship, the development of leadership and service, the cultivation of fellowship among scholars, and the stimulation of interest in continuing academic excellence.
Article III. Membership
Section 1. Eligibility
An invitation to membership shall be extended to those currently enrolled students having accumulated 12 credit hours of 100 or above level classes and a grade point average of 3.5 or above at Estrella Mountain Community College.
Section 2. Active Members
Membership shall consist of students carrying at least 3 credit hours per semester, who have accepted the membership invitation, paid the membership fee, and maintained a minimum cumulative grade point average of 3.25.
Section 3. Probationary Members
Any member whose grade point average falls below 3.25 will be placed on probation for one semester. During this period the student will retain all rights of membership with the exception of holding office.
A. At the end of the semester if the cumulative grade point average of 3.25 has been attained, the student will be removed from probation.
B. At the end of the semester if a cumulative grade point average of 3.25 has not been attained, the student will be removed from all Phi Theta Kappa membership rolls.
C. A student may reapply for membership after being removed from the society for failure to maintain the minimum grade point average, but must have a grade point average of 3.5 or above to do so.
Section 4. Provisional Members
A provisional member shall be a student who has accumulated a grade point average of 3.5 or more at any academic institution but who lacks the required 12 credit hours. Provisional members shall not have the right to vote, hold office or represent the chapter at meetings of the Society.
Section 5. Honorary Members
An honorary member shall be a person who, in the opinion of the chapter, has rendered distinguished service to education and to Phi Theta Kappa. Honorary membership shall be conferred at the discretion of the Executive Board and with the approval of a simply majority of active members. An honorary member shall not have the right to vote, to hold office or to represent the chapter at meetings of the Society.
Article IV. Organization
Section 1. Executive Board
The Executive Board shall be composed of the elected and appointed officers (if any) of the chapter and the advisor(s). The duties of the Executive Board shall be to determine the policies for the operation of the chapter and to be trustees of all properties belonging to the chapter organization.
Section 2.Officers
The chapter Executive Board shall be composed of:
1. President
2. Vice President of Scholarship
3. Vice President of Leadership
4. Vice President of Service
5. Vice President of Fellowship
6. Evening Student Liaison Officer
A. Terms of Office-Each officer will serve for one year or until properly replaced by election at a specially scheduled meeting or appointed by the Executive Board.
B. Election to Office-A simple majority of those active members voting shall be necessary to elect any officer, and a three-fourths vote of the Executive Board shall be necessary to remove any officer. Elections shall be held following the Spring Semester Induction.
C. Any member in good standing shall be eligible to hold any office, except that of President, regardless of the amount of time they have been an active member of the Society.
D. Eligibility for the office of President must follow these guidelines:
1. The member must announce their candidacy to the advisor(s) one week prior to the election.
2. The member must have participated or involved themselves in a majority of activities, meetings, functions or tasks within the Society (not to be less than 60% of all available opportunities to serve the chapter) from election to election. i.e. a member must demonstrate a presence in the chapter prior to the election, regardless of whether it is from spring to spring or fall to spring. There is no penalty for being involved in a shorter time frame the percentage of activities available to the member is the measurement.
Section 3. Duties of the President
A. Attend all chapter meetings
B. Preside over executive board meetings
C. Coordinate between other PTK chapters
D. Coordinate Beta Alpha Xi's Regional & International attendance
E. College administration Liaison
F. Interact with advisor(s)
G. Send President letter
H. Maintain & preserve such records
Section 4. Duties of Vice President of Scholarship
A. Recruit Scholarship Committee Members
B. Responsible for Scholarship Hallmark
1. Journal Entries
2. 3 newsletters & blackboard updates
3. Photo documentation of all specific events
C. Chairing 4-6 general meetings in an academic year
1. Preparing agenda
D. Responsible for taking minutes for 4-6 General Meetings within an academic year
E. Responsible for 2-3 Fundraising activities within an academic year
1. Prepare all fliers
2. Arrange petty cash & deposit all monies
F. One member from committee must attend 4-6 ICA meetings in an academic year
G. Designate a representative to attend functions
H. Interact closely with President & advisor(s)
Section 5. Duties of Vice President of Leadership
A. Recruit Leadership Committee Members
B. Responsible for Leadership Hallmark
1. Journal Entries
2. 3 newsletters & blackboard updates
3. Photo documentation of all specific events
C. Chairing 4-6 general meetings in an academic year
1. Preparing agenda
D. Responsible for taking minutes for 4-6 General meetings within an academic year
E. Responsible for planning 2-3 fundraising activities within an academic year
1. Prepare any fliers
2. Arrange petty cash & deposit all monies
F. One member from committee must attend 4-6 ICA meetings in an academic year
G. Designate a representative to attend functions interact closely with President & advisor(s)
Section 6. Duties of Vice President of Service
A. Recruit Service Committee Members
B. Responsible for Service Hallmark
1. Journal Entries
2. 3 newsletters & blackboard updates
3. Photo documentation of all specific events
C. Chairing 4-6 general meetings in an academic year
1. Preparing agenda
D. Responsible for taking minutes for 4-6 General Meetings within an academic year
E. Responsible for planning 2-3 fundraising activities within an academic year
1. Prepare any fliers
2. Arrange petty cash & deposit all monies
F. One member from committee must attend 4-6 ICA meetings in an academic year
G. Designate a representative to attend functions
H. Interact closely with President & advisor(s)
Section 7. Duties of Vice President of Fellowship
A. Recruit Fellowship Committee Members
B. Responsible for Fellowship Hallmark
1. Journal Entries
2. 3 newsletters & blackboard updates
3. Photo documentation of all specific events
C. Chairing 4-6 general meetings in an academic year
1. Preparing agenda
D. Responsible for taking minutes for 4-6 General Meetings within an academic year
E. Responsible for planning 2-3 fundraising activities within an academic year
1. Prepare any fliers
2. Arrange petty cash & deposit all monies
F. One member from committee must attend 4-6 ICA meetings in an academic year
G. Designate a representative to attend functions
H. Interact closely with President & advisor(s)
Section 8. Evening Student Liaison
A. Work with the EMCC Student Life Department
B. Liaison between school and community
C. Work with President of Beta Alpha Xi in regards to Liaison duties
D. Aid & Assist Executive Board in any & all functions, duties, and responsibilities within reason
E. Responsible for coordinating evening events
F. Interact with advisor(s)
Section 9. Duties of Advisor
A. Work closely with the officers in planning and executing programs
B. Assist the officers in directing the activities of the chapter
C. Communicate with the national office on behalf of the chapter
D. Maintain necessary internal correspondence, including new member invitations, etc.
E. Submit monthly reports to regional and national offices
Article V. Meetings and Procedures
Section 1. Meetings
Meetings shall be conducted at times and locations deemed necessary by the officers. A minimum of seven meetings will be conducted each semester. At least one officer must be present to chair a scheduled meeting. In the absence of any officers, the meeting will be cancelled. An advisor must be present at all meetings.
Section 2. Procedures
Meetings will be conducted under the procedures outlined in Robert's Rules of Parliamentary procedures (see Appendix 1).
A. Voting
1. Each active member shall be entitled to one vote.
2. Business shall be transacted by a majority vote of those members present and voting at a regular or special meeting.
3. President shall abstain from voting on all chapter business except in instances of a tie vote.
B. Quorum
1. A majority of the elected officers shall constitute a Quorum for Executive Board action
2. Those officers and members present at a regular or special meeting shall constitute a quorum.
C. Special Meetings
1. Any meeting called in an emergency or that is not part of a regular meeting, with the exception of committee meetings, shall be considered a special meeting. Notice to the full membership is not necessary.
Article VI. Finance
Section 1.
All chapter monies deposited with the college fiscal agent shall be expended by requisition, authorized by the designated organization officer(s), college fiscal agent, and the Student Activities Director.
Section 2.
The society shall be operated exclusively for educational purposes and shall be tax exempt.
Section 3.
Membership fees shall be set by the Executive Board.
Section 4.
All fees, donations and other types of income shall be expended only for the purposes of the society.
Section 5.
The Treasurer shall render a financial report at each regular meeting.
Article VII. Amendments
Section 1. Constitution
The constitution can be amended only by a two-thirds vote of active members present at regular or special meetings.
Section 2. By-laws
A. By-laws shall be passed by a simple majority vote of the membership and shall cover pertinent topics including interpretation of the constitution.
B. The Secretary shall keep a permanent record of all by-laws on file.
Revised 4/23/2002 | 
