Payroll

Contacts for Payroll Processing:

Jim Mitter, Accounting Assistant - 623.935.8842 - EMCC Business Office

• Collects and processes RPSs and Special Services contracts

Accounting Assistant - 623.935.8843 - EMCC Fiscal Services

• Collects and processes EMCC time cards

Nova Robinson, Payroll Specialist - 480.731.8419 - District Payroll

• Processes RPSs, Special Services contracts and timecards

Request for Personnel Services - RPS:

RPS documents are required for all temporary or student employment (excluding federal work-study) and PSA overtime.  An RPS MUST be received by Business Services PRIOR to the personnel being hired or the services being performed by employee. 
 

The following areas must be completed prior to routing the RPS:

• Date of Request

• Made by - is the person requesting the staffing

• College/Division

• Department ID

• Request for - indicate the type of service requested and enter the appropriate hourly rate of pay.

• Describe type service needed and the reason for this request - list the services to be preformed by the employee while in the assignment.  This should be equivalent to the part time table.

• Last Name, First Name

• Assignment Dates  - the RPS should only be written for half of the fiscal year i.e. July 1st to December 31st and January 1st to June 30th.  Contact Jim Mitter for exceptions.

• Hours per Week - number of hours expected to work weekly

• Account Distribution  - is the funding source for the employee wages and benefits.

  • The account distribution must be complete i.e. 110-550-123456-51310

  • Object Code 51310 - Temporary Wages

  • Object Code 51316 - Student Workers

  • There must also be available funding to cover the term of the RPS prior to submitting for approval.

• Empl ID or SSN - enter employee's MCCCD ID or employee's social security number

• N/A or Intent Meets "20/20"? - answer Yes if employee will be working consecutively for 20 hours per week for 20 weeks - Note: If yes is checked the employee will be charged ARSR.  Answer No if employee will not be working for 20 hours per week for 20 weeks.

Routing of the RPS (5 business days)

1. Department Head / Division chair

2. Appropriate Vice President

3. EMCC Human Resources

4. Business Services

5. RPS to District Payroll

A new employee packet must be on file with EMCC Human Resources prior to submitting the RPS.  Time cards must be submitted very pay period under the RPS for the employee to be paid.

Questions concerning employee status contact EMCC Human Resources at  623.935.8835.

Request for Personnel Services - RPS (download)

Timecards:

Time cards are due to Fiscal Services on every other Wednesday (non payroll week) by 3:00 pm at the Enrollment Services Counter in Komatke B.

The following information should be verified prior to submitting the time cards to Fiscal Services:

• Correct Department ID numbers

• Account code listed

• Pay rates

• Hours are added correctly

• Authorized Employee and Supervisor signatures present

• Valid RPS on file with Business Services & District Payroll

Example of Completed Timecard

Payroll Calendar

Timecard Calendar

Special Services Contract:

Special Service Contracts are used when a full-time employee is providing services beyond the Faculty RFP (Faculty) or when the employee is performing services outside their job scope (Staff).

Routing of the Special Services Contract:

1. Appropriate Vice President

2. EMCC Human Resources or Lydia Perez

3. Business Services

Note: Residential Faculty and MAT employees require the President's or designees signature

Special Services Contract (download)

Federal Work Study Program:

The Federal Work Study Program allows students to work for the College and receive an hourly wage under their federal financial aid.  The Federal Work Study Program is managed by the EMCC Financial Aid Office.  Please contact Yolanda Noriega 623.935.89 for more information the program.

The employee work hours will reported through the Punch In/Out of the Time and Labor in HRMS.