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Guidelines for Employee Mentors

Thanks for your interest in participating in the Student Conference, please be aware that all students presenting at the conference MUST work with a mentor on their presentation, exhibition, or performance. See the guidelines below.

Guidelines:

This document outlines in broadest terms the formal relationship entered into by a student or students and an employee (or employees) who agrees to mentor the student(s) for the purpose of submitting a proposal to, and, if selected, presenting at the Annual Student Conference hosted by EMCC.  While it is written in the singular tense (one student/ one mentor), it is acknowledged that a staff mentor can mentor a group project and/or, a pair of employees could mentor a student or students working on one project. 

  • The annual Student Conference is an opportunity for a student to team up with an MCCD employee (this could be a staff or faculty member) to produce an academic presentation on a topic of their choosing.
  • Mentors can be faculty, staff, or administrators who have expertise in the topic being presented by the student, either through their discipline or other recognized means.
  • The relationship may be initiated by either the student or mentoring. That is, an instructor or other employee may approach a student and encourage them to participate or a student may approach an instructor and ask if they would serve as their mentor for the conference presentation.
  • If both parties agree to the mentored project, both commit to working together to ensure an excellent learning opportunity for the student and a finished product of the highest quality. Specifically:
    • Both the mentor and student’s name will be on all materials related to the conference presentation including the application, the finished product, and the publication that results from the conference.
    • Except in unusual circumstances, the student will be “first author” and the mentor will be named last.
    • While the student is responsible for the bulk of the content; the mentor commits to shepherding the process, providing all necessary and reasonable assistance to the student, and helping the student understand and reach the expectations of an academic conference presentation.
    • At a minimum of one week prior to the conference date, the final version will be due to the mentor. This is likely to include practice with the format of presentation (running through an oral presentation, for instance).
  • Both the mentor and the student will review a copy of this document during their initial meeting to ensure that there is mutual understanding of the roles and responsibilities of each. 
    • Either the mentor or the student may request a written contract that may include specifics of the project, deadlines, or whatever details seem relevant.
    • If either party should choose to discontinue the relationship before the student conference, the person initiating the withdrawal will notify the other person and the conference steering committee in writing that their proposal/presentation has been withdrawn.