ProCard
Downloads
The ProCard is an American Express Card issued to individual MCCCD employees for the purposes of purchasing items for their division without the hassle of requisitions, purchase orders and invoices.The ProCard is designated to only one charge center and the charges are approved on-line monthly by the card holder, his/her designated approver (supervisor) and the ManagerCollege Fiscal Services. The card holder and designated approver are required to go through the training and complete the ProCard application.The ProCard can only be used for goods/supplies purchases. Purchase of services or any purchase associated with an official function is not allowed.
Please contact Leda Johnson, Ext. 58868 if you are interested in getting a ProCard foryour purchasing needs
ProCard Reminders:
- A ProCard Expense Log/screen shot is required for every cycle regardless if you have transactions for the cycle. Cardholders run the Expense Report, then do a screen print of the Report Wizard, Review Expense Log Report with Cardholder name, cycle dates red announcement showing. No data is avilable for the report criteria specified. Cardholder and Reviewer sign and sumbit screen shot by due date of log.
- Expense Logs are due monthly to Fiscal Services with supporting documentation. See Mapper Schedule download.
- Original, itemized invoice/receipts must be attached to Expense Log.
- SAM transactions must have the item details in the "Description" and "Remarks" fields. These fields should be used to tell an auditor what was purchased, how it will be used and for who it was purchased. You can also include the charge account if you need the transaction relocated to a different account.
- JV's for Procard are NOT allowed. The regular pruchasing process of issuing a PO can be used for these expenses.
Restricted/Prohibited Purchases on ProCard:
- Any Official Function Purchases
- All Services
- Capital or Taggable Items
- Technology Purchases
- Personal Purchases
- To view a completed list of Restricted/prohibited Purchases please review the MCCCD Purchasing Card User's Guide.
Travel:
- A T# must be issued prior to using ProCard for Registration, Airfare, Hotel, Rental Car or Shuttle.
- A copy of the Travel Authorization Form with T# must be attached to Expense Log.
