ORGANIZATIONAL STRUCTURE

The Division Chairpersons of Developmental Education, Information Resources, Liberal Arts, and
Science and Mathematics will report to the Dean of Instruction.

The Division Chairpersons of Instructional Computing and Occupational Education will report to
the Dean of Occupational Education.

The Division Chairperson of Counseling will report to the Dean of Student Services.

Such an organizational structure lends itself to interdisciplinary cooperation and articulation and
provides a suitable mechanism for the faculty to share in the governance of the College.

INTRODUCTION

Division Chairpersons will be responsible for assisting the deans in implementing the
educational mission of Estrella Mountain Community College by:

• Participation in short and long range planning and evaluation for facilities design,
  instructional, and staffing needs.
• Coordinate, manage, collaborate, and solve problems to attain educational goals.
• Act as an advocate for faculty, per the RFP.
• Serve as a liaison for students, per the Common Pages and Student Handbook.
• Collaborate in preparation and administration of budgets.
• Provide instructional leadership for the division.
• Facilitates community relations, as appropriate.
• Facilitate two-way communication between division members, deans, and other personnel
  as appropriate.

Seven (7) Division Chairpersons have been elected to provide leadership in the following areas:

Counseling
Developmental Education
Information Resources
Instructional Computing
Liberal Arts
Occupational Education
Science and Mathematics

DEFINITIONS

Division Chairperson: A Division Chairperson is a faculty member as defined in the Residential
Faculty Policy Manual with certain administrative functions as assigned by appropriate college
personnel.

Evening or Weekend Supervisor: The residential faculty of a division may determine the need
for and selection of an evening or weekend supervisor(s). This individual will be selected from
among the residential faculty members of the division. A recommendation will then be made to
the appropriate dean. The evening or weekend supervisor(s) would work under the direction of
and as the representative of the Division Chair.

Summer Supervisor: The residential faculty of a division may determine the need for and
selection of a summer supervisor(s). This individual will be selected from among the residential
faculty members of the division. A recommendation will then be made to the appropriate dean.
The evening or weekend supervisor(s) would work under the direction of and as the representative
of the Division Chair.

RESPONSIBILITIES

Curriculum

1. Collaborates with appropriate faculty to prepare the class schedule for the division
     within the specified timelines.
2. Evaluates the viability of new program/course requests and modifications of existing
    courses/programs as requested by the division faculty
3. Develops and evaluates proposals for special projects
4. Serves on appropriate instructional council or selects designee
5. Consults with the administration and division faculty on curriculum, course, and program
    matters
6. Coordinates the articulation of division disciplines with secondary schools and institutions
    of higher education
7. Supports the development of objectives and outlines for new and revised courses/programs
    by division faculty
8. Maintains a file of current syllabi for all instructors in all classes
9. Encourage integration of EMCC abilities at the classroom and program level.

Personnel

1.    Recommends to the appropriate dean the employment of residential faculty, adjunct
       faculty, and staff for the division
2.   Participates in the evaluation of division faculty as outlined in the RFP and Adjunct
      Faculty Policy manuals
3.   Communicates college and district philosophies, objectives, policies, and procedures
       to the division faculty and staff
4.   Assumes a responsibility for keeping faculty and staff informed about college and district
       matters
5.   Fosters faculty and staff development and professional growth
6.   Coordinates, processes, and resolves conflicts concerning the assignments of faculty
7.   Provides appropriate orientation for all faculty and staff
8.   Supervises and evaluates personnel in the division as per the appropriate Policy Manual.
9.   Coordinates the assignment of student employees within the division
10. When requested, participates in the informal resolution of conflicts between students and
      division faculty
11. Mediates personality and philosophical conflicts within the division
12. Responsible for the job posting and hiring process of new faculty for the division
13. Supports access to technology within the division

Budget

1. Coordinates the development and administration of the division budget and special
     program budgets in consultation with division faculty and recommends those budgets
     to the appropriate dean
2. Coordinates the requests for capital items for the division in consultation with division
     faculty and submits those requests to the appropriate administrator
3. Manages the division and special program budgets
4. Follows established District and College purchasing procedures and policies.

General Administrative Items

1.   Recommends to the appropriate dean all facility needs and modifications necessary
      to the functioning of the division
2.   Processes required reports such as personnel absence reports
3.   Coordinates and verifies the selection, ordering, and availability of textbooks for the
      division
4.   Conducts regular divisional faculty meetings
5.   Maintains an inventory of division equipment
6.   Initiates procedures for necessary repairs and maintenance of division equipment and
       facilities
7.   Works with advisory committees
8.   Facilitates long-range planning by division personnel
9.   Attends division chairperson meetings
10. Assists the appropriate dean during the first week of instruction in the coordinating of
       normal  first week activities, i.e., room changes, last minute instructor no-shows, aiding
       students, etc.
11. Initiates schedule changes and submits them to the appropriate dean
12. Promotes diversity in the division
13. Represents division on appropriate campus committees such as those involving campus
      leadership, strategic planning, budget, academic issues, and student academic
      achievement.
14. Maintains responsibility for adjunct faculty credentials and required documentation.

Evening or Weekend Supervisor Responsibilities

1. Participates in the evaluation of evening or weekend faculty as outlined in the Adjunct
    Faculty Policy manual
2. Assists the division chairperson with evening or weekend faculty teaching assignments
3. Recommends to the division chairperson the employment and assignment of any
    personnel that may be required for the evening or weekend program
4. Reports personnel absences to the division chair
5. Participates in the informal resolution of conflicts between students and evening or
    weekend faculty
6. Assumes responsibility for keeping evening or weekend faculty and staff informed
7. Coordinates with the division chairperson the recommendations of textbooks by evening
    or  weekend faculty
8. Assists the appropriate dean during the first week of instruction in the coordination of
    normal first week activities; i.e., room changes, last minute instructor no-shows, aiding
    students, etc. for the evening and/or weekend program.
9. Initiates schedule changes and submits them to the division chairperson

EVALUATION

1. Each division chair shall be evaluated in the spring of each year as per the RFP. This
    includes both an evaluation by the appropriate dean and evaluation by the faculty
    members in the division as described in the college plan.