EMCC Schedule of Classes Management Tools for New SIS

Class Schedule Production Stages
&
Business Processes

Class Schedule Production Stages at EMCC

1. Term Setup Tables
     Define term, session and calendar dates.

2. Roll Term Class Data to New Term
     Prior Term Copy (Course Roll) for Credit, Non Credit and Clock Catalogs
     Create R25 class cabinets & folders

3. Schedule Building by Divisions/Departments
     Schedule New Courses

4.  Maintain Schedule of Classes
     Add, view, and update schedule of classes data.

5. Quality Checking Class Data for Errors & Inconsistencies with Reports

6. Printed Class Schedule Publication

7. Open Classes for Registration & Class Status Processes
     Active (open), Cancelled, Stop Further Enrollment (closed) & Tentative (hold or pending)

8. End of Semester (Final Exams)

Business Processes for SIS version 8.9
The end-to-end best practices core business process guidelines for MCCCD, using the system functionality of the new Student Information System (SIS). Additional information is available on the Student Information System Project Intranet:: Business Processes at
 http://www.maricopa.edu/nss/internal/mccd_best_practices_bus_proc.php
The following business processes are located under Student Records:

Class Schedule Maricopa SIS Business Process Guide
 (2/9/2008pdf)

Table of Contents
Intro
Pre-Requisites to Class Schedule ........................................................................................... 1
Schedule New Course component ........................................................................................... 1
Maintain Schedule of Classes component ................................................................................ 1
Schedule Class Meetings component ...................................................................................... 1
Update Sections of a Class ..................................................................................................... 2
Adjust Class Associations ...................................................................................................... 2
Combined Sections ................................................................................................................ 2

Process Prerequisites/Assumptions........................................................................................... 3

Class Schedule Components .................................................................................................... 4
1.1 Maintain Schedule of Classes .................................................................................................. 4
Basic Data Page ....................................................................................................................... 4
Class Fees Pages .................................................................................................................... 6
1.2 Meetings Page ......................................................................................................................... 7
Workload Tab ........................................................................................................................... 8
1.3 Enrollment Cntrl Page ............................................................................................................. 8
1.4 Notes Page ............................................................................................................................ 10
1.5 LMS Data Page ...................................................................................................................... 11
1.6 MCCCD Class Data Page ...................................................................................................... 12

2.0 Printed Class Schedule ....................................................................................................... 13
2.1 Print Class Schedule Tab ....................................................................................................... 14
2.2 Report Options Tab ................................................................................................................ 15
2.3 To create a report only for proofing: ....................................................................................... 16
2.4 To create a test file for downloading: ..................................................................................... 20
2.5 To retrieve your text file from the run control ......................................................................... 20
3.0 Business Decisions .......................................................................................................... 24

Business Process Guides Related to Class Schedule
The following business processes are located under Student Records:

Block Enrollment (2/9/2008PDF)

Class Permissions (2/9/2008PDF)

Grading (2/9/2008PDF)

Instructor Workload (2/9/2008PDF)

Requisite Management (2/9/2008PDF)

Roll Catalog/Class Data (2/9/2008PDF)

Wait Lists (2/9/2008PDF)

The following business processes are located under Student Information System Project Intranet:: Business Processes::Student Records::CGC Review Sessions Adoption Guidelines at http://www.maricopa.edu/nss/internal/cgc_review_sessions.php

Class Schedule Adoption Guideline (CGC2007PDF)

Instructor Workload Adoption Guideline (CGC2007PDF)

Roll Catalog & Class Data Adoption Guideline (CGC2007PDF)

The following business processes are located under Student Information System Project Intranet:: Business Processes::Student Records::PVC Review Sessions Adoption Guidelines at http://www.maricopa.edu/nss/internal/pvc_review_sessions.php

Class Schedule Adoption Guideline (PVC2007PDF)

Roll Catalog & Class Data Adoption Guideline (PVC2007PDF)
 

*Employees may need to contact their college security administrator(s) for job-related access to the SIS, BOExi and R25 systems.

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EMCC Academic Instructional Services Team
Page last updated by D. Sheldon on 2/16/2008