Event Planning

Moderate - Funding, no Food

Do you know a wonderful speaker or performer who can bring to life the topic you're teaching?  Interested in connecting the EMCC students to a content expert (performer, speaker, exhibitor, keynote, etc.) and you're not sure how to begin?

First, discuss your idea with your Supervisor or Division Chair.  They may have additional ideas or connections to help make your idea a success.  Also work with your Supervisor or Division Chair to determine what, if any, additional approval is required before moving forward with planning your event.

When considering the date/time/location for your event, visit the common calendar to determine a few date/time options that do not conflict with other campus and/or academic events.  Work with your presenter to determine the best date possible for both the presenter and the campus. Then, use 25Live  to schedule the space, include your request for facility and/or audiovisual setups as well as any additional public safety needs.

For speakers, presenters, performers or other professionals requiring payment for their time, work with your administrative support person to identify funding and request payment using the College Financial System.  For additional information regarding EMCC's purchasing policies, visit the Fiscal Services site.   

Contract for Professional Services:

A Contract for Professional Services requires the Supplier to adhere to the legal requirements of the document. The contract contains the dates of service, fee/payment for services, type of service and the legal verbiage that protects the college against abuse of the contract.

District Legal is the only authorized division that can sign on behalf of EMCC or MCCCD.  If a contract for professional services is required, please visit the Fiscal Services Contracts page for more information.  Please allow at least 6 weeks for contract processing.