MCCCD is required to spend its resources only for things that tangibly and directly benefit its educational mission and objectives. Some expenses by their nature are not appropriate. Others require an explanation to meet that requirement.
Examples of expenses that are not official functions are charges for alcoholic beverages, memberships in non-school related civic organizations, and gifts and decorations for parties for births, deaths or weddings. Examples of expenses that may be official functions are employee retreats and conference banquets or hotel contracts.
The Official Function Form must be signed by a Vice President or above and must have an agenda or flyer attached to the form. Once signed, keep a copy for your reference and to support Petty Cash Vouchers for the event and forward the original form to Fiscal Services. The Official Function Form can be found on the MCCCD Legal Services site. If you have any questions relating to the Official Function Form, please contact Leda Johnson.