Fiscal Services

Budget Transfer

Budget Transfer:

A Budget Transfer allows the college to move budget within a FMS Department. The budget transfer impacts the current fiscal year budget. Budget transfers cannot move budget between funds i.e. budget from Fund 1 to Fund 2. Permanent budget transfer requests should be requested through the College Budget Office. Divisions can review the budget information via FMS Account Summary Inquiry (ASI) to determine available budget and revenue in FMS Depts.  

FMS - Account Summary Inquiry (ASI)

Examples of a Budget Transfer:

Division A needs to buy a subscription to an educational magazine for $55.00 but there is currently no budget in the Account 55200 to support the purchase; however there is enough budget in the general supplies 54100.

Send Email to Budget Office - Maggie Castillo and Jim Mitter and cc Leda Johnson and the FMS Budget Manager.

Example Email:

Transfer Budget From:  EMC10-53210-EMMAINCA-110-801234-ACAD_SUPP.

(Include GLBU, Account, Operating Unit, Fund, Department and Function) 

Transfer Budget To:      EMC10-54100-EMMAINCA-110-801234-ACAD_SUPP. 

(Include GLBU, Account, Operating Unit, Fund, Department and Function)

Amount:   $500.00

Note: If a Budget Transfer has been sent to cover an expense and the requisition is currently in process, the requisition can continue to go through the approval process prior to the Budget Transfer being processed. The budget request may not be processed till the end of the month, however requisitions and petty cash can be submitted prior to the budget transfer being posted.