Before a purchase order is released or a contract signed, vendors/contractors doing business with MCCCD/Estrella Mountain Community College for services are required to provide a certificate of insurance (COI). The Certificate of Insurance (COI) is obtained when a supplier is providing a service or installing goods on campus property or a privately owned property that is being used for a college event, i.e., tree trimming, building, catering, etc. The District Office has identified the need to prevent the potential losses for the campus and District in the event of an accident while the supplier is providing the service.
EMCC Fiscal Services will now maintain all current, non-expired COIs in one database. Individual Departments will help with the process of maintaining the COI database by requesting current COIs from their suppliers when the COIs expire. Once received, they will email a copy to Fiscal Services to add to the database.
View Current MCCCD
COIs for EMCC
(Must be logged in to your Maricopa account to view. Go to accounts.maricopa.edu and log in with your MEID and password.)
Certificate of Insurance Requirements
The certificate must contain the following:
- MCCCD named as certificate holder. The Certificate Holder can read Maricopa County Community College District. The legal name of MCCCD must be listed first and can be followed with college name and contact:
Maricopa County Community College District
Estrella Mountain Community College
3000 N. Dysart Rd
Avondale, AZ 85392
- MCCCD named as an additional insured:
Maricopa County Community College District, its agents, officers, officials, employees, and volunteers are hereby named as additional insureds as their interests may appear.
30-day cancellation notice
The certificate must also include, at a minimum, the following insurance coverage:
- Commercial General Liability (GL) = Each Occurrence $1,000,000 and General Aggregate $2,000,000
- Commercial Automobile Liability (AL) = $1,000,000
- Workers' Compensation (WC) = $1,000,000
Certain vendors or contractors may be exempt from providing proof of Workers' Compensation insurance. In which case a Sole Proprietor Waiver or an Independent Contractor Agreement should be completed. If so, a letter attesting to the exemption must accompany the certificate.
Other types of coverage and limits may be required in your contract, depending upon the exposures. You can check FAQ's about the types of coverage needed; and the Minimum Limits Guidelines for the exposure level of various jobs and the District's insurance requirements for them.
To Register as a New Supplier
- Supplier Portal: https://procurement.maricopa.edu/vendors
- Supplier Registration: PORTAL
- New Supplier Navigation Guide
- Complete and sign W9 Form
- Email W9 form and contact information to email@example.com
To Make Changes to Supplier Profile
1. Supplier Change: PORTAL
2. Changes to Supplier profile - firstname.lastname@example.org