Before a purchase order is released or a contract signed, suppliers/contractors doing business with the Maricopa County Community College District are required to provide a certificate of insurance (COI). The Certificate of Insurance (COI) is obtained when a supplier is providing a service or installing goods on campus property or a privately owned property that is being used for a college event i.e. tree trimming, building, catering, etc. The District Office has identified the need to prevent the potential losses for the campus and District in the event of an accident while the supplier is providing the service.
It is the responsibility of the Department to request and maintain COIs for their suppliers and send a copy to Fiscal Services.
The certificate must contain the following:
- MCCCD named as certificate holder:
Maricopa County Community College District
2411 W. 14th Street
Tempe, AZ 85281
ATTN: Risk Management
- MCCCD named as an additional insured:
Maricopa County Community College District, its agents, officers, officials, employees, and volunteers are hereby named as additional insureds as their interests may appear.
30-day cancellation notice
The certificate must also include, at a minimum, the following insurance coverage:
- General Liability (GL) = $2,000,000
- Automobile Liability (AL) = $1,000,000
- Workers' Compensation (WC) = statutory limits
Certain employers may be exempt from Workers' Compensation. If so, a letter attesting to the exemption must accompany the certificate.
Other types of coverage and limits may be required, depending upon the exposures. You can check FAQ's about the types of coverage needed; and the Minimum Limits Guidelines for the exposure level of various jobs and the District's insurance requirements for them.
District Procurement Specialist: Daphne Johnson Ext 18526 (supplier portal, suppler registration or address change)
Supplier Portal: https://procurement.maricopa.edu/vendors
MCCCD Supplier Registration Portal is currently unavailable.
To register as a new supplier:
- Complete and sign W9 Form
- Email W9 form and contact information to SUPPLIER.MGMT@DOMAIL.MARICOPA.EDU
Changes to Supplier profile - email@example.com
Supplier issue - Supplier.Mgmt@domail.maricopa.edu