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Contracts and Agreements

Estrella Mountain Community College Administrative Services has partnered with the Office of General Counsel and District Business Services to pilot a new effort to simplify and streamline the review and approval of contracts, agreements, licenses, end user agreements and all documents requiring signatures or agreeing to terms and conditions.  As this process is being piloted, workflows and processes are being developed and refined to prepare for district-wide roll out. The goal of this pilot is for an expedited process for signing contracts/agreements, and an increased interest in using pre-approved MCCCD templates over vendor-provided contracts. It also means that the college has dedicated points of contact to help with the contracting process. Requisitions will still be submitted via FMS, but instead of requesting legal review through FMS, the divisions will with EMCC Fiscal Services to have the agreement/contract reviewed and approved.

All contracts, agreements, terms and conditions, license agreements, online terms and conditions, end user agreements or MCCCD legal templates will be reviewed and processed by EMCC Fiscal Services. EMCC Fiscal Services will serve as the liaison between the college and the District Office of General Counsel. If your contract/agreement is related to software or online license agreements, please work with IT first and IT will coordinate with Fiscal.  All other contracts/agreements should be sent to EMCC Fiscal Services at: fiscal.services@estrellamountain.edu. Please do not send any contract/agreements directly to District Office of General Counsel, the EMCC President or EMCC Vice President of Administrative Services.

Reminder: EMCC employees DO NOT have the authority to sign contracts or accepts terms and condition on behalf of EMCC or MCCCD.  The term "contracts" includes a wide range of things. It encompasses documents that are called something else, like agreements, memorandum of understanding, licenses, leases, rentals, sales of used property, purchases, intergovernmental agreements, grants, educational services agreements, and donations. It also includes proposals the District submits to get contracts and online agreements, terms of use or end user agreements or any web page that requires the employee to click I agree, I accept, etc. 

District Contract Templates

Contract for Professional Services

Contracting with Current or Former MCCCD Employees

Certificate of Insurance Requirements

Procurement/Purchasing Employee Forms

Competition Waiver Request Fillable Form