Fiscal Services

Expense Correction

Expense Correction:

An Expense Correction allows the college to move allowable expenditures between FMS Departments. 

Examples:
  • District Office purchased a license agreement for all of the colleges and now the college must reimburse District for the expense.
  • The Office of Instruction purchased EMCC promotional items from Marketing & PR and Instruction is now reimbursing Marketing & PR for the expense.

Expense Corrections should be emailed to Fiscal Services and should cc the FMS Approver for the account.

Example Email:
Transfer Expense From: EMC10-54100-EMMAINCA-110-801234-ACAD_SUPP. Include GLBU, Account, Operating Unit, Fund, Department and Function
Transfer Expense To: DSTOF-54100- DOMAINCA-110-801235-ACAD_SUPP. Include GLBU, Account, Operating Unit, Fund, Department and Function
Amount: $1,234.00
Justification: Move expense paid on Division A's PO #100023456 Voucher #00545454 to correct division Dept.  
Supporting Documents: Attach screen shot of PO# and Voucher # showing where voucher was paid incorrectly or Procard transaction Voucher # or email notifying college of college expense.