Receiving

Receiving

Deliveries to Campus

All campus deliveries are required to be coordinated through EMCC Receiving and delivered to the Physical Plant receiving dock versus direct deliveries to divisions (exception is mail room deliveries). Our goal is to reduce the number of delivery trucks on campus and to streamline the receiving process in FMS. EMCC Receiving is required to verify all deliveries against an approved purchasing tool (PO or Procard) or freebie prior to delivering to divisions. Please ensure the supplier includes PO # or Procard/Cardholder Name on all orders/packing slips. EMCC Receiving will online receive the PO lines in FMS within 2 business days of delivery of the goods.  If the Requisitioner directly receives a delivery for a goods PO, please contact EMCC Receiving to coordinate the online receiving in FMS.  

Reminders:

  • Remind suppliers that they must include the PO # or Procard/Cardholder Name and contact person on the packing slip.
  • Contact EMCC Receiving if you are expecting a large shipment.
  • If items are picked up from supplier or the supplier delivers directly to Requisitioner, the Requisitioner must provide EMCC Receiving with a copy of the packing slip or supporting documentation.

Online Receiving

  • Receiving is an important part of the purchasing process.

  • When purchase order items are online received it allows any invoices to be paid against the purchase order.  Online receiving is the equivalent to doing an "ok to pay" email on an invoice.

  • Per the established invoicing procedures, items are online received within twenty-four hours of delivery to the requester. The requester should send an email to Geneva, within twenty-four hours of delivery, if the items have been damaged, a shortage/overage or substituted items were received in the delivery. When online receiving is completed, it signifies that the items match those listed on the packing slip which must also match the items on the purchase order.

  • If you receive an Oracle Alert (CFS) titled: "OA007 Missing Receiving Information Alert" send an email to EMCC Receiving providing delivery status of the items requiring online receiving referenced in alert.


Shipping via FedEx

EMCC currently has an account with FedEx for our shipping needs.  FedEx envelopes/boxes and airbills are available through Receiving. 

Contact Receiving to ship via the college FedEx account. Envelopes and packages will be shipping via the most economical means.