Travel authorizations (TA) once submitted are routed through the FMS approval process. Travelers should allow at least 5 business days for the entire approval process. Here is the TA approval chain:
- Grants (if applicable)
- Professional Growth (if applicable)
The traveler/employee will not be in an approved travel status until their TA has been approved by an Executive and they have received the approval email.
Registration In-County: If TA is only for registration in-county, the TA will only go through steps 1 to 6.
How to determine where a TA is in the approval process:
- Login to FMS
- Navigate to: FMS>MainMenu>EmployeeSelfService>TravelandExpenses>TravelAuthorizations>View
- Then click search and choose the travel authorization to be viewed.
- The list of approvers to still approve the travel authorization will be found in “Pending Actions”.
REMINDER: It is the traveler's responsibility to create and submit their travel authorization well in advance to allow time for all approvers to view and approve the TA in time for reservations and travel. It is considered an unauthorized travel if an employee travels before their TA has been approved and they have received the approval email.
Approved travel status begins when the employee receives the FMS generated email approval TA notification.
Once the approval email has been received, the traveler may proceed with booking their travel and registering for the conference/workshop/training etc.
Fiscal strongly encourages the traveler to use the College Procard when booking their travel.
Procard is a purchasing credit card that each division/department administrative assistant has to assist employees with covering travel expenses. It is the traveler’s responsibility to book their own travel while working with the Procard holder to pay the expense.