Approval Process and Employee Reimbursement

ALL FMS travel authorizations must be reconciled via a FMS expense report even if there is no reimbursement.

ALL expenses (except meals) must have a receipt attached for reimbursement.  If expenses are paid by a college Procard, the receipts/supporting documents need to be the same as the those used for the Procard reconciliation.

An expense report (ER) approval process generally consists of three approvers:

  1. Employee
  2. Supervisor
  3. Fiscal

How to review an ER approval process:

Login to FMS
Navigate to: FMS>MainMenu>EmployeeSelfService>TravelandExpenses>ExpenseReports>View

Then click search and choose the expense report to be viewed.


  • Employee travel reimbursements will be paid to employee separately from their regular pay
  • Employee travel reimbursements will be paid the same way they receive their regular pay.  (ie. check or direct deposit)