Travel

In State Off Campus Student Activity and Travel

In State:

In order to assure that all off campus student activities and travel are within the course and scope of the EMCC's mission, and that student safety issues have been addressed, all activities/travel must be approved in advance by an appropriate administrator.  

Off Campus Student Activity/Travel WITHIN Maricopa County

Requests for off campus student activity/travel within Maricopa County must be submitted a minimum of two (2) weeks prior to departure date.

Off Campus Student Activity - No Expenses

Off Campus Student Activity/Travel - With Expenses

Off Campus Student Activity/Travel OUTSIDE Maricopa County

Requests for off campus student activity/travel outside Maricopa County must be submitted a minimum of three (3) weeks prior to departure date.

Use of College Vehicle for Off Campus Student Activity/Travel

  • Campus vehicles are available for off campus student activity/travel
  • Faculty or chaperone must reserve college vehicle
  • Faculty or chaperone must drive college vehicle. Students are not allowed to drive college vehicles
  • Vehicle Reservations
  • Off campus student activity/travel outside of Maricopa County must have an approved FMS Travel Authorization prior to requesting a college vehicle

FMS Travel Authorization

  • Only one FMS Travel Authorization is required for the student activity/travel and is created under the primary faculty/chaperone
  • Primary faculty/chaperone FMS Travel Authorization should include all expenses related to activity/travel for primary faculty/chaperone and students
  • If other MCCCD/EMCC employees are attending/chaperoning student activity/travel, the employee will be required to submit their own FMS Travel Authorization, if activity/travel is outside Maricopa County
  • An approved Off Campus Student Activity Class OR Off Campus Student Activity Non Class Form must be attached to FMS Travel Authorization
  • Class/Student roster/list and faculty/chaperone list must be attached to the FMS Travel Authorization
  • FMS Cash Advance can be requested for off campus student activity/travel expenses including registration/entrance fees, per diem, parking and ground transportation for out of Maricopa County
  • Student per diem can be requested through the FMS Cash Advance for off campus student activity/travel that is outside Maricopa County. Per diem is calculated at 80% of the Employee Per Diem rate
  • The cash advance must be requested under the primary faculty/chaperone and match the travel authorization for the off campus student activity/travel
  • Food purchase within Maricopa must be supported by an Official Function Form