Expense Report

Per the Travel Administrative Regulation 1.15, all travelers are responsible for submitting their FMS expense report within 30 days of the end travel date or contact Fiscal to cancel the FMS travel authorization (if travel not taken or conference was cancelled AND there were no expenses).

ALL FMS travel authorizations must be reconciled via a FMS expense report even if there is no reimbursement.


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Navigate to MainMenu>EmployeeSelfService>TravelandExpenses>Expense Report>Create/Modify>Add

Expense Report Instructions

Expense reports must include the following supporting documentation:

  • Registration receipt showing method of payment

  • Airfare receipt showing departure and arrival dates/times and method of payment or map showing round trip miles for mileage reimbursement

  • Hotel folio (receipt) showing daily charges including taxes, amount paid and method of payment

  • Original receipts for parking, baggage and ground transportation - (tip amounts are not included on the expense report)

  • Conference schedule/agenda showing daily schedule and activities

  • Receipts for meals are not required.

If a college ProCard was used to pay any travel expenses, add the Procard cardholders name to the description line under attachments for each expense paid by Procard.

ALL expenses (except meals) must have a receipt attached for reimbursement. If expenses are paid by a college Procard, the receipts/supporting documents need to be the same as the those used by the Procard holder for the Procard reconciliation.

IMPORTANT: To view Expenses NOT Allowed, click on the link to the left under Expense Report

CANCEL EXPENSE REPORT - Contact Fiscal Services to cancel travel authorization only if travel was not taken or conference was cancelled AND there were no expenses.