Travel

Student Travel

Travel for Maricopa employees is governed by Administrative Regulation 1.15, a subsection of the Fiscal Management Administrative Regulation.  Maricopa employees are required to be in approved travel status before traveling.

Per the Administrative Regulations, group travel consists of students traveling together for a common event or purpose with at least one MCCCD employee.

Status of student travel for Fall 2018

Due to proposed amendments to Administrative Regulations (1.15) - (STUDENT TRAVEL), all out-of-state travel for EMC students is on hold until the MCCCD Administrative Regulations have gone through the approval process. 

Once approved, EMCC will reconvene the work group charged to re-align campus student travel processes with the new District administrative regulations. The new processes will then be shared with the campus community. 

In-state travel by students is still permitted.  If you have proposed out-of-state travel with students planned for the fall semester, please meet with your Dean and Vice President for initial review and consideration. 

Field Trip Travel

Non-students may NOT participate in officially sponsored activities, (i.e., field trips, tours, classroom functions) unless that person is requested to be present by an official of the college.

Field Trips Within Maricopa County

Requests for field trips within Maricopa County must be submitted a minimum of two (2) weeks prior to the first day of your desired travel date. Students must be advised of changes as soon as possible.

Traveling with students where there are no costs, the following is required:

  • Class-Organization Field Trip Form

  • Class Roster

  • Student Code of Conduct

  • Travel Assumption of Risk

Traveling with students WITH costs, the following is required:

  • Class-Organization Field Trip Form

  • Class Roster

  • Student Code of Conduct

  • Travel Assumption of Risk

  • FMS Travel Authorization

Login to FMS

Navigate to: FMS>MainMenu>EmployeeSelfService>TravelandExpenses>TravelAuthorizations>Create/Modify>Add

Travel Authorization Instructions

Click here for travel expenses and required documentation

  • Only one travel authorization is required for entire group travel under the primary advisor/employee attending 

  • Attach completed Class-Organization Field Trip Form to travel authorization

  • Attach list of employees and students participating in group travel to the travel authorization

  • Per Diem, if necessary, is requested separately through a cash advance and can only be issued to an employee