Travel

Student Travel

Travel for Maricopa employees is governed by Administrative Regulation 1.15, a subsection of the Fiscal Management Administrative Regulation.  Maricopa employees are required to be in approved travel status before traveling.

Per the Administrative Regulations, group travel consists of students traveling together for a common event or purpose with at least one MCCCD employee.

Field Trip Travel

Non-students may NOT participate in officially sponsored activities, (i.e., field trips, tours, classroom functions) unless that person is requested to be present by an official of the college.

Field Trips Within Maricopa County

Requests for field trips within Maricopa County must be submitted a minimum of two (2) weeks prior to the first day of your desired travel date. Students must be advised of changes as soon as possible.

Traveling with students where there are no costs, the following is required:

  • Class-Organization Field Trip Form

  • Class Roster

  • Student Code of Conduct

  • Travel Assumption of Risk

Traveling with students WITH costs, the following is required:

  • Class-Organization Field Trip Form

  • Class Roster

  • Student Code of Conduct

  • Travel Assumption of Risk

  • FMS Travel Authorization

Login to FMS

Navigate to: FMS>MainMenu>EmployeeSelfService>TravelandExpenses>TravelAuthorizations>Create/Modify>Add

Travel Authorization Instructions

Click here for travel expenses and required documentation

  • Only one travel authorization is required for entire group travel under the primary advisor/employee attending 

  • Attach completed Class-Organization Field Trip Form to travel authorization

  • Attach list of employees and students participating in group travel to the travel authorization

  • Per Diem, if necessary, is requested separately through a cash advance and can only be issued to an employee