Travel

Tournament

The District Tournament Account supports travel, registration/entry fees, lodging, subsistence, and travel related eligible expenses associated with the team or student/college activity.

The District Support Services Center (DSSC) funds the District Tournament Account.  College allocated funds will support the initial competitions and activities. 

Status of student travel for Fall 2018

Due to proposed amendments to Administrative Regulations (1.15) - (STUDENT TRAVEL), all out-of-state travel for EMC students is on hold until the MCCCD Administrative Regulations have gone through the approval process. 

Once approved, EMCC will reconvene the work group charged to re-align campus student travel processes with the new District administrative regulations. The new processes will then be shared with the campus community. 

In-state travel by students is still permitted.  If you have proposed out-of-state travel with students planned for the fall semester, please meet with your Dean and Vice President for initial review and consideration. 

District Tournament Guidelines

  •     Travel Activities – Competition that requires travel outside of Maricopa County.
  •     Hosting Activities – Competition activities sponsored by one of the MCCCD Colleges

All eligible hosting activities must complete a “District Tournament Account Hosting Activity Application” prior to being eligible to utilize funding from the District Tournament Account. 

Travel Activities - Complete and submit the Intent to Participate Request Form, found in the link below, to Catherine Ly or Marian Dean at District.

Intent to Participate

Include the following:

EXPENSES:

  • Airfare
  • Lodging
  • Registration
  • Baggage
  • Ground Transportation
  • Parking
  • Per Diem (include both advisor and student per diem amounts)
  • Mileage (If driving)

DOCUMENTATION:

  • Conference Information showing what, when and where
  • Conference Hotel Rate
  • Conference Registration Rate
  • Conference Agenda/Schedule/Itinerary (found in a brochure, website, email, etc.)
  • Airfare Quote (Note: Estimate number is allowed to include a 20% markup from attached document to accommodate the change in airfare)
  • Google Map or Map Quest showing miles of travel (If driving then Airfare Quote and Map showing miles will be included, then least amount will be used for reimbursement)

If approved to use tournament funds, complete and submit a travel authorization form and cash advance request and include the approval email.

MCCCD travel requirements are established within the MCCCD Administrative Regulation “1.15 Travel.”  All travel expenses incurred must adhere to this administrative regulation to be considered eligible expenses.