Financial Aid

Supervisor FWS Job Hire Process

Federal Work Study Supervisors interested in hiring a Federal Work Study (FWS) student, please follow the steps listed below:

  1. Post the position on the EMCC Jobs website.
  2. Screen and interview your qualified applicants.
  3. Email Office of Financial Aid (dl-emc-finaidft@estrellamountain.edu) the FWS Eligibility Verification Request (FEVR) once you have determined which candidate(s) you would like to hire.
  4. Office of Financial Aid (OFA) will return FEVR to supervisor indicating if student is eligible to be hired as FWS.
  5. If student is eligible, Supervisor completes an Intent to Hire help desk ticket and sends employee to EMCC HR Office to complete the new hire packet. 
  6. Once supervisor receives a helpdesk ticket from HR with the employee ID, the supervisor creates a FWS job hire document via HCM. The below information will be needed in order to create the job hire document:
  • Name
  • Student ID
  • Start date (date reported to HR via helpdesk ticket)
  • Pay rate per hour
  • Department
  • Job Duties
  • Employee ID (EMPLID)

***The job hire document will go through various approvals and you will be notified via email when the Job Hire Document is ready for your final approval.***

PLEASE NOTE: The FWS supervisor is responsible for monitoring student earnings to ensure that the student does not earn more than his/her Job Hire Document and FWS eligibility allows. If a student is overpaid the hiring department will be required to cover the overage. Please see the FWS Job Hire Document process for more information on monitoring earnings.