Participation Points

Participation Points

Funding for Travel & Events Policy

Club advisor and president must meet with the Director of Student Life 6-8 weeks before trip for out of state travel. For in state travel club advisor and president must meet with the Director of Student life 2-4 weeks before trip. During this meeting advisor and club representatives must provide trip proposal.

Funding-Points

Clubs & Organizations requesting funding for trips must:

  • Submit proposal to the Director of Student Life
  • Must have a minimum of 40 participation points to be eligible to receive up to $500.
  • Must have a minimum of 60 participation points to be eligible to receive up to $1000.
  • Must have a minimum of 80 participation points to be eligible to receive up to $1500.
  • Must have a minimum of 100 participation points to be eligible to receive up to $2000.

All clubs & organizations are responsible for generating funding for travel. There is no guarantee that money will be provided by the Student Life & Leadership Office for travel. The Student Life & Leadership Office makes the decision on the amount of money granted to clubs & organizations for travel. If your club or organization receives funding from the Student Life & Leadership Office for travel, your club/organization is responsible for providing the remaining amount. If you do not raise enough money for your trip and have to cancel, you will not receive the money from Student Life & Leadership. All money approved for your trip from Student Life & Leadership will remain in the Student Life & Leadership account.

Club trips must be for educational purposes

Club trips must be for college-related activities such as conferences, college tours, and leadership training. Clubs must submit the following forms to the Student Life & Leadership Office before leaving for trip: Trip Itinerary, Emergency Information, Student Information, Conduct Form, and Assumption of Risk Form

Only students currently enrolled at EMCC can attend trips. Students attending trip must have a minimum GPA of 2.0. Only student members of the actual group travelling can attend. The Chaperone must be a current EMCC faculty/staff member.

Upon returning from the trip, clubs/organizations must do a presentation covering the trip experience to the EMCC campus. Each club/organization will have to complete this presentation within two weeks of their return.

Participation Points Guidelines

Clubs must actively plan and implement programs. Club-sponsored programs and activities that meet at least two of the following parameters are eligible for 5 or 10 participation points (must include #1):

  1. Open to the EMCC campus community
  2. Is educational in nature
  3. Provides entertainment to EMCC community and outside community
  4. Provides a service to EMCC students
  5. Community service projects
  6. Includes Learning Outcomes
  7. Includes Assessment tool

Criteria: Points awarded to clubs will be determined by the following factors:

  1. Learning outcomes
  2. Size of event
  3. Planning involved
  4. Execution of event

Programs sponsored by other clubs, departments, or outside agencies that a non-sponsoring club participates in can be eligible for 5 or 10 participation points. The amount of points awarded will be determined by the following:

  1. Club involvement with the planning of the event
  2. Number of club members participating in the event
  3. Role club will play within actual program of the event

  1. Fundraisers that clubs sponsor or participate in which 100% of the money raised goes to a community service project, benefit, or organization are eligible for 5 or 10 participation points.
  2. Community service fund raisers where the club keeps money may be eligible to receive 5 participation points.
  3. Fund raisers that adhere to the parameters of “Club Sponsored Programs” are eligible to earn 5 or 10 participation points.

Bonus points may be awarded to club members who attend designated Student Life events.

  1.  Each club member who attends these events will receive 2 points. 
  2. Bonus points are also available for participating in the annual Clubs & Orgs Olympics. The club that finishes in first place will receive 30 points, which will be applied to the next academic year. The second-place club will receive 20 points. The third-place team will receive 10 points.

Clubs that provide educational presentations at conferences and programs sponsored by outside agencies can earn 5 or 10 participation points.

Note: Points will be awarded after the event takes place. To help the Student Life Office better award points for programs, please provide a comprehensive summary of the event. Summaries should include items such as attendance sheets, synopsis of how the program went, assessment tools, etc. If no additional information is submitted, information provided on event proposal will be used to determine points awarded.

Last updated November 2025