Renting Process

Renting Process

Please complete and submit the Facility Rental Questionnaire to learn what space is available and is best suited for your needs.

EMCC requires fifteen (15) business days for processing prior to your requested date(s) and may require more time for more complex events.

A Facility Use Agreement will be created by the Business Services Office to specify the dates, times, and spaces to be rented for the event. The agreement includes fees, facility rules, procedures and risk policies to be reviewed and signed by a representative of the renting organization.

If you have additional questions, please call the Business Services Office at (623) 935-8248.

Please note: The total rental fee will be assessed based on the event requirements and is included in the agreement. Events that occur after 5:00pm or on Saturdays, have a 25% increase in the cost of the event space rental.

Facility Rental Questionnaire

Rental Information

EMCC charges fair-market rates for use of its facilities which are determined by the Maricopa County Community College District (rates have been updated by the District and are in effect as of July 1, 2019). Commercial entities and members of the general public are charged standard rates, while government and community entities may be eligible for discounted rates, excluding services and equipment, if applicable. A "community entity" is a corporation or other legal entity whose business is non-commercial; is unrelated to the Maricopa County Community College District; and is recreational, educational, political, economic, artistic, moral, scientific, social, religious or for some other civic purpose in the interest of the community.

Payment is required within 30 days of the event.

Please note that events that occur after 5:00pm or on Saturdays, have a 25% increase for the rental space.

Certificate of Insurance is required for all facility rentals prior to the event. Please see the Certificate of Insurance requirements link for more information.

If you do not have insurance we do offer a low cost Tenant User Liability Insurance Policy (TULIP). For more information on TULIP see the risk management webpage.

TULIP (Tenant User Liability Insurance Policy) provides special event liability insurance to non-Maricopa County Community College District facility users who do not carry liability insurance. The program is offered by the Maricopa County Community College District (MCCCD) to assist facility users to purchase low cost general liability insurance for specific events held at MCCCD facilities. It protects both the facility user and MCCCD against claims by third parties who may be injured as a result of participating in an event.

To apply for special event insurance through TULIP, please complete the online request form located at: Click on “Quick Quote" at the top of the page. You can either select Arizona and then click on Maricopa County Community College District or use code 4918.

Please read the TULIP Manual for important information before applying.

Additional Questions? Call the MCCCD Risk Management at (480) 731-8157.

  • Attendees must park in unmarked parking spots. If parking in a designated accessible space a valid accessible permit or plate must be displayed.
  • Most personal parties, weddings, or celebrations cannot be accommodated.
  • There is a 4 hour minimum for most rentals.
  • Regularly recurring meetings such as weekly meetings will only be considered on a per-semester basis.
  • Saturday Events must end by 3:00 pm.
  • No food or drink allowed in classrooms.
  • Technology classrooms require advanced training for instructors, account creation, and at least 1 hour of payment for a technician the day of your event during regular hours. Off hours has a minimum 3 hour charge.
  • No alcohol is permitted on campus.
  • Smoking and/or use of tobacco is not permitted on campus.
  • College Public Safety has the right to require additional officers be on duty for your event. Fees may apply when additional officers are needed.

Please review the MCCCD regulations and policies in regards to the use of college facilities:

  • 1.5 Use of College Facilities
  • 1.5.2 Scope of Coverage of this Regulation
  • 1.5.3 General Standards
  • 1.5.4 Written Agreements Required
  • 1.5.5 Insurance Requirements
  • 1.5.6 Rent Required and Exceptions